JOB DESCRIPTION: Administrative Assistant
JENDOCO CONSTRUCTION CORPORATION, a Commercial General Contractor in Pittsburgh, Pennsylvania,
is seeking a Full-Time Administrative Assistant for work at our office in the East End of Pittsburgh.
Typical duties include, but are not limited to:
• Working with project managers in the timely creation, management, and distribution of physical and electronic documents such as:
-Subcontractor agreements
-Material submittals
-Requests for Information
-Project Meeting Minutes
-Equipment requests
-Project Reporting
-Closeout Documents
• Vendor/Subcontractor interaction and communication
• Coordination with Accounting
• Collection and logging receipt of subcontractor paperwork:
-Insurance certificates
-Certified payroll
-Minority reporting
-Waivers
-Steel certification
-LEED submission paperwork
• Associated administration such as:
-Answering phones
-Sorting mail
-Filing
-Data entry
-Copy/scanning
-Scheduling/Coordinating Meetings
• Assisting company Safety Director with Administrative duties.
-Coordinating accident/workers compensation claims
SKILLS, KNOWLEDGE, QUALIFICATIONS AND EXPERIENCE:
• Minimum 2 years of relevant experience working as an administrative assistant in the construction industry.
• Must have own transportation.
• Ideal candidate will be enthusiastic, professional in appearance, punctual, customer-oriented, excellent writing and verbal communication, organized, close attention to detail, manage multiple tasks, time-management and problem-solving skills and will maintain client and company confidentiality.
• Intrapersonal skills are essential, as are the abilities to collaborate and work within a project team.
• Computer skills including Windows 10/11, Microsoft Office (Excel, Word, and Outlook)
-Helpful but not required: ProjectSight, Bluebeam, Procore, Viewpoint/Spectrum
• Experience with the following office machines: printer, copier, scanner, fax machine, postage machine, large format plotter (not necessary, but helpful).
• Must be fully vaccinated for COVID-19 and comply with all local, State and company pandemic policies.
COMPENSATION AND BENEFITS:
• Salary will be commensurate with experience and knowledge.
• Benefits offered include vacation, paid time off, health insurance, and 401K/Profit Sharing.
• Flexible working hours. Employees can pick from 3 different M-F work schedules and pick from ½ hour to 1 hour lunch.
• Lunch provided on Thursdays.
• Friday work from home option.
• Full kitchen and outside patio for breaks.
ALL interested candidates should submit inquiries and resumes to: hr@jendoco.com
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